Hospitality Resources Management

HRM Hotel Search Request Return to HRM Website
Click on "Hints" for valuable information.

Contact Information

First Name		Last Name
E-mail Address		Company Name
Address 1		Address 2
City		State/Province
Zip/Postal Code
Phone		Fax

Already have your meeting specs in document form? Click Here and Submit it!

General Meeting Information (Hint for Meeting Dates)

Meeting Name		Total Attendees
Arrival Date	mm/dd/yyyy	Depature Date	mm/dd/yyyy
Alt Arrival Date 1	mm/dd/yyyy	Alt. Departure Date 1	mm/dd/yyyy
Alt Arrival Date 2	mm/dd/yyyy	Alt. Departure Date 2	mm/dd/yyyy

Guest Room Requirements

Please enter a conservative estinmate of each type of room you will need on a nightly basis. If the guests rooms vary on a nightly basis, please describe in the box provived.

Single (King)

Double (2 Beds)

Suite

Max Number

Describe any pre or post guest room requirements or special rooms requirements.

Meeting Room Requirements (Hint for Meeting Space)

Do you need a general session meeting room?
Yes	No
# of People
Start Date	mm/dd/yyyy
End Date	mm/dd/yyyy
Setup Type

Do you need any breakout rooms?
Yes	No
# of Rooms
Start Date	mm/dd/yyyy
End Date	mm/dd/yyyy
Avg. # of People
Setup Type

Describe any special needs for these meeting rooms.

Audio Visual Needs

Check any equipment that you will need in the General Session room.
Flip Chart	Overhead Projector	Screen
35mm Slide Projector	LCD Projector	Video Projector
Audio Taping	Video Taping	Rear Screen Projection
High-Speed Internet Access	Wireless Internet Access

Check any equipment that you will need in the Breakout rooms.
Flip Chart	Overhead Projector	Screen
35mm Slide Projector	LCD Projector	Video Projector
Audio Taping	Video Taping	High-Speed Internet Access
Wireless Internet Access

Food & Beverage Details

Check all F&B functions that may apply.
Breakfast	AM Coffee Break	Lunch
PM Coffee Break	Dinner	Reception

Is there any other information you'd like to provide about your F&B functions?

Hotel Search (Hint for Hotel Search)

Check type of hotel you are searching for. (Check all that apply)
Downtown	Suburban	Airport
Resort	Conference Center	Convention

Please describe the city, state, or region you are considering.

Check items that are very important for your hotel to offer. (Check all that apply)
4 Diamond Rating or higher	In Room High Speed Internet	Business Center
Golf Onsite	Spa Onsite	Fitness Center Onsite
Tennis Onsite	Swimming Pool	Concierge Service

Please describe any additional amenities or services that are very important to you.


Please list hotels previously used for this event and their cooresponding dates.




	Click Here to return to HRM Website Hints *Hint for Meeting Dates:* The more flexibility you have with your dates, the more flexibily hotels have with their availability AND discounted rates. If you can, please provide alternate dates. Even adjusting the arrival/departure by one day can create larger guest room discounts! (Return to Form) *Hint for Meeting Space:* Hotels rely on their meeting space to fill their guest rooms, so they look at things like amount of guest rooms needed verses the amount of meeting space required. Meetings with numerous breakout requirements can be tricky for a hotel, and as a result they are less likely to offer availability or be flexible with their rates. If you require breakouts, one idea is to use the General Session as one of the breakouts. If the General Session is a large room, perhaps you can place two breakouts in one room. Another idea is to utilize a "Working Lunch". These ideas are not always possible, but if they are, simply list it in a notes section of the form. (Return to Form) *Hint for Hotel Search:* The fewer types of hotels and destinations selected the more specific your hotel search will be. For example, a search for "Florida or Arizona Resorts in the Spring 2008" can result in a list of available hotels the size of a small novel. If you can, try to narrow down your interests. Use past hotels as a guideline to what you are looking for. List your interests and any "Deal Breakers" in the notes section...These items can be both your requirements and your wish-list.(Return to Form) Click Here to return to HRM Website

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